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The Terrace Minor Hockey Handbook is provided for Parents and Players as a source of information about Terrace Minor Hockey’s Bylaws, Association Organization and Policies. The Handbook is intended to be updated annually.
Any suggestions for improvement are welcome. The executive changes policies and rules from time to time. This hand book is superceded by any changes made and approved by the current executive. If you have any questions, please call the appropriate Vice President for up to date information. 

Terrace Minor Hockey Association was started in the early 1970s after the present Terrace Civic Center was constructed by the Terrace Recreation Association. In the ensuing years, we have seen growth and success as a minor hockey organization, and an Association that we are proud of.

Your Executive believes that hockey is the greatest game in the world, and a sport that will benefit our children. We believe that a well-run program teaches our children lessons that go beyond the ice. Lessons of teamwork, sportsmanship, striving to learn and fair play can and should be carried over into life. The backbone of Terrace Minor Hockey is our core of volunteers, and those that devote their time to developing our children. The Association will give these volunteers our strong support in all their endeavours, and in return we expect that our players, and volunteers will adhere to the Constitution, Bylaws and Policies of the Association, British Columbia Amateur Hockey and the Canadian Hockey Association.
 

•   If you have a problem....

Registration Procedure

The Registrar mails registration forms in June to each player registered in the previous season, and requests that registrations are returned to the Registrar by July 31.

After July 31, any players wanting to register must come to the Terrace Minor Hockey Registration Day on August 15. This includes any players from last season, or new players. Players registering August 15 will be registered on a first there first to be registered basis.

Any 5-year-old players will be placed on the Initiation Division waiting list of 5-year-olds, and may be registered if space is available.

Players moving to Terrace from another Association during the season will be accepted for registration, if space is available.

Late Payment of Registration Fees

Player registration fees are expected to be paid in full by September 15. No players with unpaid fees will be allowed on the ice after September 15, unless they have made prior arrangements with the Registrar to schedule their payments. For these players, the Registrar must receive the full registration fee by December 31, 1998.

 Abuse and Harrasment Policy
 

• Why do we have this policy?

The Canadian Hockey Association, BC Amateur Hockey Association and Terrace Minor Hockey have adopted principles and practices regarding harassment and abuse in minor hockey. The guiding concern behind these principles is the protection of our athletes from all forms of harassment and abuse and to protect the integrity of our volunteers.

• Definition of harassment

• Examples of harassment include:

• Definition of abuse

Harassment and abuse include wide range of behaviors and actions, from those that are minor (e.g. inappropriate jokes) to those that are very serious (e.g. repeated harassing actions or any form of physical or sexual assault). Clearly, minor and major instances of harassment must be dealt with differently.

• How to handle complaints

More serious complaints need to be handled strictly according to BCAHA guidelines and provincial child protection laws. Copies of the guidelines are available from the BCAHA or your local executive. It is important that the association respond in a sensitive and timely manner to all major allegations. Provincial child protection legislation is very clear that anyone who is suspicious or has reasonable grounds to suspect that a child may be suffering or may have suffered from emotional, physical abuse or neglect and/or sexual abuse has a mandatory duty to report the abuse or neglect to the local Child Protection Agency.

• Who makes the report?

Reluctance to report due to a concern about making a false allegation of abuse or neglect is certainly warranted. People’s lives, careers or reputations can be irreversibly affected by false accusations of abuse. At the same time, many children have continued to suffer because their disclosures have not been believed or have not produced enough evidence to substantiate their experiences. The safety of both the affected youth and other youth that the association serves must be the primary concern.

• What steps does TMHA take?

TMHA supports the ongoing training and education of its volunteers. The CHA "Speak Out" Program is offered to all associations by the CHA and BCAHA in co-operation with various non-sport organizations. It is currently mandated that all coaches take this 3-hour course by the end of the 2001 calendar year. The workbook that accompanies the course provides a clear and logical policy and procedure for handling cases of both abuse and harassment.

• In closing

In accordance with BCAHA Harassment and Sexual Abuse Policies, Terrace Minor Hockey requires all volunteers, coaches, managers and Executive members to agree to a criminal record check by the RCMP. All adult participants will complete a Criminal Record Search Authorization Form in order that they may be considered as a candidate for membership in Terrace Minor Hockey. The RCMP processing fees for these checks are paid by Terrace Minor Hockey. The completed record checks are kept strictly confidential, and are reviewed only by the President, or if an issue arises, then only with the appropriate Vice President. The frequency of the criminal record check procedure will be determined by the Executive, and in accordance with BCAHA Policies.

Discipline Reviews 

Terrace Minor Hockey expects all TMH teams, players and team officials to play with discipline, and to control their conduct on-ice and off-ice. The Discipline Committee meets to review any abuse of officials, any Bylaw and Rules infractions, to review Match and Misconduct penalties, and to review any incidents of a serious nature reported to the Executive, and referred to the Discipline Committee.

Match and Gross Misconduct penalties are addressed by B.C.A.H.A., and the TMH Discipline Committee does not usually review, nor taken any further action.

Starting in the 1997-98 season, the Discipline Committee will initiate Discipline Reviews of the conduct of any player or team official, where repeated on-ice undisciplined play is reported. Our purpose will be to determine whether a pattern of undisciplined play has occurred, what the player or team official’s role was, and whether additional suspensions are appropriate.

TERRACE MINOR HOCKEY ASSOCIATION CONSTITUTION
As amended April 30, 1997

1. The name of the Society is the Terrace Minor Hockey Association, herein referred to as the Association.
2. The purposes of the Society are:
1. To promote and generally encourage organized minor hockey within Terrace and the surrounding area; to encourage all citizens to assume their share of responsibility, and to participate in the support of minor hockey. To promote good citizenship and sportsmanship amongst members of the Association.
2. For the purposes aforesaid, to acquire and operate on a non-profit basis, properties of all kinds and to provide facilities and prizes in the furtherance of such organized sport.
3. To accept grants, funds, subscriptions or donations from any person or persons, society, association, organization or corporate body to assist in financing of the said project.
4. To administer funds, grants, gifts or other assets, real or personal, received or acquired by the Association.
5. To do all other things incidental or conducive to the attainment of the above objects or any other item.
3. Provision:
1. To ensure that the Association be non-political and non-sectarian, and that all activities be carried out in a truly democratic manner. This provision shall be unalterable.
2. As an unalterable provision, this Association shall be affiliated with the British Columbia Amateur Hockey Association (BCAHA) and shall operate in a manner consistent with the BCAHA Constitution, Bylaws, Regulations and Rules.

BYLAW # 1 Membership

The members of the Association shall be: any parent or guardian of any player and any person or player 19 years and older who is actively involved in the general work of the Association.

A second class of members entitled "Junior Members" shall be any player under 19 years of good character, who has paid the annual fee, as determined by the Executive, and any non-player under 19 who is actively involved in the general work of the Association.

No membership is transferable. Membership expires on June 30 of each year.

Every member shall be bound by and submit to the Constitution and Bylaws of the Association.

The annual fees shall be payable before December 31st of each year.

A member may be expelled from the Association by the passing of a Special Resolution.

Any member shall be at liberty to resign from the Association on his written application.

Honorary Life Membership is given to a member of the Association who has rendered outstanding and meritorious service to the Association for at least 10 years.

The nomination for life membership is done in writing, signed by at least one member of the Association and presented to the Executive. The nomination is voted on at any regular Executive meeting and confirmed at an Annual General Meeting. An honorary life member has the privilege of acting in an advisory capacity.

BYLAW # 2 Player Registration Fees

Each player registered with the Association shall be assessed an annual registration fee set by the Executive prior to the current season's registration period.

The Executive Committee in exceptional circumstances may waive the fee.

Registration of all members is to take place during the summer and in accordance with procedures as determined by the Executive.

BYLAW # 3 Meetings

Annual General Meeting

The Annual General Meeting is open to all members of the Association and must be held before May 15th of every year.
Notice of the Annual General Meeting must be advertised 14 days prior to the date of the meeting. For these purposes, advertising will be in a local newspaper, and on radio and television.

The Order of Business to be followed at the Annual General Meeting is as follows:

1. Reading of the minutes of the last meeting
2. Introduction
3. Correspondence (pertinent to the meeting).
4. Treasurer's Report (with financial statement)
5. Reports of Committees
6. Unfinished business from the last Annual General Meeting of the previous year.
7. Election of Officers (outgoing Executive steps down and the Nomination (Committee conducts this part of the Meeting to elect the new Executive).
8. Appointment of an Auditor
9. New Business
10. Adjournment

A quorum of 15 members is needed to hold an Annual General Meeting. In the event of there not being a quorum within one half hour of the publicized time of the meeting, the meeting shall automatically be adjourned for one week, and shall then be held at the same time and place whether or not a quorum is present.

In default of an Annual General Meeting being held within 21 days of the notice of such meeting, the Annual General Meeting may be convened by any 2 members within four months after the date of the publicized notice of such meeting.

The election of Officers for the upcoming season is done at the Annual General Meeting and conducted by the Nominating Committee.

Nominations of Candidates for Election of Officers

The Nominating Committee, appointed by the Executive at least one month prior to the Meeting and consisting of the retiring President and the two most immediate Past Presidents available, or any three (3) members of the Association, prepare a full slate of nominees.

Nominations will also be received from any two members who, with the written consent of their nominee, may present a nomination for any position on the Executive. Nominations will also be accepted from the floor during the meeting.

General (Parents) Meetings

General parent meetings shall be held at least twice during the season in October and January.

A quorum of 15 members is required for the October General Meeting at which the annual budget of the Association is approved.

Notice of 14 days will be advertised and given to the members, and the general nature of the business shall be specified in the notice.

Special General Meetings

Special General Meetings of the members may be called by the President or

Any other Executive member acting in his or her stead by order of the Executive; or upon request, in writing, of 10% or more of the voting members of the Association.

Notice of 14 days will be advertised and given to the members and the general nature of the business shall be specified in the notice.

Executive Committee Meetings

Executive Committee meetings should be held monthly with a quorum of one-half plus one of the elected positions.

They shall consist of the elected officers of the Association and those appointed by the Executive.

Executive Meetings

In addition to Executive Committee Meetings, the Executive, being the elected officers, will meet monthly to carry out the business of the Association.

In the absence of the President or either Vice-President, at any meeting after 15 minutes of the time appointed for holding the Meeting, the members or the Executive present, as the case may be, shall choose someone of their number to be Chairman of the Meeting.

BYLAW #4 Voting

At all Annual General Meetings and at all General (Parent) Meetings, each member present is entitled to one vote on any motion or the election of Officers. Proxy votes are not allowed. Junior members shall not be entitled to vote. The President shall cast a deciding vote only in the event of a tie.

Voting is done by a show of hands unless the meeting decides on a ballot. Voting results will be determined by a simple majority of the votes cast.

BYLAW #5    The Officers of the Association

The Officers of the Association shall be the President, Ist Vice President (House Divisions), 2nd Vice President (Rep Division), Secretary, Treasurer, six (6) Directors and the Immediate Past President.

The Officers hold office for a term of one year and, with the exception of the Immediate Past President, are elected at the Annual General Meeting, held before May 15th of each year.

No person shall be eligible for election to an Executive position unless he/she is a member in good standing.

A retired Executive member shall be eligible for re-election.

Any Executive member may, and the Secretary shall, on the requisition of an Executive, at any time summon a meeting of the Executive upon 24 hours notice by telephone, mail or verbally.

Any member of the Executive absent for 4 consecutive meetings without acceptable reason shall cease to hold office.

In the event that an Officer ceases to hold office before the expiration of their term, or an appointed Executive Member’s position becomes vacant, the President may appoint any member of the Association to fill the vacancy.

A resolution in writing signed by all the Executive members, shall be as valid and effectual for all purposes as if it had been passed at a meeting of the Executive duly called and constituted.

Borrowing Powers of the Executive

For the purpose of carrying out the objectives of the Association, the Executive may borrow or raise any sum or sums of money from any bank, person or corporation which may be selected by the Executive, upon the issue of debentures or mortgages or otherwise and on such terms as they think proper, and may execute or empower any person or persons on behalf of the Association to execute all acts and deeds necessary, PROVIDED ALWAYS that such action shall be taken only upon the passing of a Special Resolution.

Power of the Executive to Acquire Property

For the purpose of carrying out the objectives of the Association, the Executive may purchase, take or lease or in exchange, hire or otherwise acquire and hold any real or personal property or any interest therein, and may mortgage, let improve and develop the same and erect and maintain any necessary buildings or structures thereon.

Membership in Other Organizations

The Association may, by Special Resolution, subscribe to, become a member of and cooperate with any other Association or Society whose objects are in whole or part similar to our own objects.

BYLAW #6 Committees

There shall be a standing committee of:

1. Executive Committee consists of the elected Officers of the Association, the Registrar, the Equipment Manager, the Head Coach, the Referee-in-Chief (under the 2nd Vice), the Ice Coordinator (under the 1st Vice), and the Division Heads (under the 1st Vice)

• The Executive Committee should meet at least once a month.
• At the Executive Committee, all Officers and the noted appointed members are entitled to vote on all matters.
• The Executive Committee has the power to borrow or raise or secure payment of money.
• They have the power to suspend and/or take disciplinary action against any team, player, team official, game official or Association member.
• They require a two-thirds vote to remove any member of the Executive Committee from office.

• The Finance Committee reviews all finances and expenditures of the Association, and makes recommendations to the Executive Committee on financial matters.
• They prepare and circulate a proposed budget for the coming season to be approved by the membership at the October General Meeting.
• The Finance Committee prepares and reviews the annual financial statements.

• The Discipline Committee will conduct discipline reviews of incidents involving players or team officials, where repeated game misconducts, match penalties or gross misconducts occur.
• The Committee will convene hearings as required with the accused and others relevant to the issue to determine the facts of the matter.
• The Committee will review written requests as referred to the Discipline Committee by the Executive.
• The Discipline Committee may suspend a player or team official, or take other appropriate action, after providing that person the opportunity to be heard.
• The Committee will prepare a written decision and deliver that decision to the accused.
• The accused may appeal a decision of the Discipline Committee to the Appeals Committee in writing within fourteen (14) days of receipt of the decision.

BYLAW #7 Appeal Procedures
 

Any player, team official, member or game official of the Association may appeal any suspension, or decision of the President, or the Discipline Committee.

The Appeal Committee will only review a decision or hear an appeal if:

• new evidence not heard by the President or Discipline Committee can be presented which may have an affect upon the decision, or;
• an appeal may be filed due to irregularities in the original hearing that may have caused an unjust decision, or;
• an appeal may be filed on the basis that the decision was too harsh, or;
• An appeal may be filed on the grounds that there is proof that the decision was reached in an unjust manner.

-When an appeal hearing is granted, all pertinent information available to the President or the Discipline Committee, will be provided to the suspended individual in writing prior to the hearing.
-When an appeal has been filed, there shall be no stay of any suspension imposed, which is the subject of the appeal.
-The Appeals Committee may re-admit any team, player, team official or game official, or, uphold or modify any decision made by the Discipline Committee.
-A request to appeal must be delivered by hand to the President, or his designate, within seven (7) days of receipt of the decision of the Discipline Committee, or the President. The Appeal Committee will convene an appeal hearing within fourteen (14) days of receipt of the written request.
-The decision of the Appeals Committee will be provided to the affected person(s) verbally, and then followed up in writing within seven (7) days of the Appeal Committee hearing
-A decision by the Appeals Committee shall be the final recourse to the appellant available within the Association. Rulings shall be recorded and delivered to the affected parties as soon as possible, with information of the parties’ rights to appeal to BCAHA

BYLAW # 8 Amendments to the Constitution and Bylaws

Special Resolutions to amend and/or alter the Constitution and/or Bylaws of Terrace Minor Hockey Association can only be made at an Annual General Meeting.

The Constitution and Bylaws of the Association shall not be altered except by Special Resolution passed by 75% of the members entitled to vote as are present in person at an Annual General Meeting.
Special Resolution requires that the members receive notice not less than 14 days prior to the Annual General Meeting, specifying the intention to propose the resolution as a Special Resolution.
A Special Resolution is valid where less than 14 days notice has been given, if every member entitled to attend and vote at the meeting so agreed
A Special Resolution, consented to in writing by every member of the Association who would have been entitled to vote on it in person, and a resolution so consented to, shall be deemed to be a Special Resolution passed at an Annual General Meeting.

BYLAW # 9 Canadian Hockey Association (CHA) Initiation Program

Terrace Minor Hockey Association commits itself to the goals and aims of the CHA Initiation Program. The Initiation Program shall be the Association’s primary method of instruction for all players nine (9) years of age and younger. The Executive Committee may modify the program to fit ice time and instructor availability. Please see the complete IP Policy statement for more details.
 
 

How your Executive Functions.
 
 

		President		Past President
1st Vice President	2nd Vice President	Secretary	Treasurer	Directors (6)
All House divisions (represented by House division heads)	All Rep Teams			Equipment
"B" Teams		Referee in Chief		Tournaments
Challenge Cup Issues	SVAHA Issues			Bus Operations
				Risk Manager
Ice coordinator issues		Referee Assignor		Director at large
				Ice Coordinator
				Registrar

 

 
 

		Committees
Finance	Discipline	Chair	Appeals	Awards
Treasurer	President		President	1st VP
Plus	1st VP, 2nd VP		Executive Committee	Division heads
Two (2) Appointed  members	Plus 1 director Appointed by President			2nd VP Rep Coaches & Mgrs.  (2 from each team)

 
Risk Management Guidelines

Terrace Minor Hockey will ensure that an active and appropriate Risk Management Program will be implemented for all minor hockey activities. The Association’s Risk Manager will be a Director, and will assess and recommend risk management procedures so as minimize the risk of injury to our players, officials and volunteers during on-ice and off-ice Minor hockey activities.

Basic Risk Management

All players will be registered before participating in on-ice activities to ensure injury and liability insurance coverage.

Division Heads, coaches and parents will ensure that all players will play with the required equipment, properly fitted, and in safe condition. Players with improper fitting equipment will not be allowed on the ice.

Injury Management
 

• All Rep Teams will have a hockey trainer certified in the Hockey Trainers Safety Program by December 31, 1998 (CHA Policy 1998-99 season). It is recommended that each House Division Head, or a designate, be certified in the Hockey Trainers Safety Program. This rule may be modified by either the BCAHA or the CHA from year to year.
• All Rep Teams will maintain medical information for each player, including their Care Card number, their Family Doctor’s name and phone number, a family emergency contact, and relevant medical history. Team officials will ensure that players with special medical conditions are monitored accordingly.
• Good injury prevention requires that all players complete pre-ice stretching before play.
• Injured players returning after a serious injury will only be allowed to play with a Doctor’s consent, and may be requested to provide written confirmation by the Coach or Division Head.
• For Bantam House and Rep Teams, Coaches will provide body-checking instruction to players as an essential practice drill.
• First Aid Kits will be provided to each Rep Team, as well as maintained in the Arena. The Equipment Manager will be responsible for re-supplying first aid supplies.

• The Coach or Manager will ensure that all out-of-town travel arrangements are adequately planned, and follow good risk management procedures.
• The Coach and Manager will evaluate weather and road conditions, and they will make the decision to travel in inclement weather conditions.
• Midget-aged players are not allowed to drive out-of-town on Minor Hockey activities. Juvenile players will only be permitted to drive on pre-arranged trips, when approved by the Juvenile Division Head.

• Although billeting is encouraged to foster sportsmanship between players from different towns, in the Peewee and Bantam Rep Teams, the Team Manager will maintain close liaison with the Host Team officials and determine whether any or all players will be billeted. Billeting is not mandatory. The Team Manager will ensure that he maintains a list of the host billets, phone numbers, and that the host team officials, and billeted players can contact the Team Coach and Manager.

• In accordance with BCAHA Harassment and Sexual Abuse Policies, Terrace Minor Hockey requires all volunteers in supervisory positions, coaches, managers and Executive members to agree to a criminal record check by the RCMP. The RCMP processing fees for these checks (if any) are paid by Terrace Minor Hockey. The completed record checks are kept strictly confidential, and are reviewed only by the President, or if an issue arises, then only with the appropriate Vice President. The frequency of the criminal record check procedure will be determined by the Executive, and in accordance with BCAHA Policies and good risk management guidelines.

The Bus Coordinator is responsible for the booking, maintenance and operation of the two Terrace Minor Hockey buses. He will recommend to the Executive any major expenditure on the buses.

The Bus Coordinator will schedule use of the bus, based upon who requested first, the distance to be traveled, and the team that has had least use of the bus. Rep Team travel will be given priority, due to the amount of travel required. In the event of competing requests, the Bus Coordinator’s decision will be final.

The Bus Coordinator will ensure that drivers have submitted a Driver’s Abstract, and that only qualified and acceptable drivers operate the bus. The Driver will maintain a Driver’s Log for each trip the bus is operated.

Teams using the bus will ensure that:

• the bus is returned clean and re-fueled at the Team’s expense;
• Any damage caused by the Team is their responsibility;
• Drivers will conduct pre-trip and post-trip inspections, and will maintain the Bus Maintenance Log for any needed repairs.
• Major repairs will be reported to the Bus Coordinator who will determine what is required.
• Safe use of the Bus is the Team’s responsibility; continued use is a privilege that can be revoked.

The bus is not rented to outside organizations due to insurance and license restrictions.

Requests to borrow the bus must be in writing and addressed to the Executive for decision.

Terrace Minor Hockey reserves the right to charge an honorarium for use of the bus to be accounted for in a bus accrual or bus maintenance fund, as determined by the Executive.
 

Rep Team Fund-Raising
Approved September 18, 1997

Rep Teams must travel extensively during the season, and to manage their expenditures, must maintain a Bank Account.

Each month and at the season-end, each Rep Team will submit a financial statement to the 2^nd Vice President, which details revenues from team fund-raising and TMH Travel Assistance, and Team expenditures. All outstanding invoices are the team’s responsibility to pay.

The Rep Team Manager is responsible to budget the team’s expenses, plan fund-raising events, manage expenditures, make application for TMH Travel Assistance, and submit monthly and year-end financial statements.

All Rep Team fund-raising events will be scheduled, and individually approved by the 2^nd Vice President.

The Team will retain $1000 in the Team Account to start the team’s next season. All remaining funds are to be returned to Terrace Minor Hockey. These funds will be designated as Bus Funds and will be used for a new replacement bus in the future.
 
 

Goaltender Assistance Policy
Approved September 18, 1997

Terrace Minor Hockey will provide goaltender’s equipment in all Divisions below the Bantam Division including, pads, upper body protector, blocker, catcher and sticks. All other equipment such as pants, helmets and skates are the player’s responsibility.

In Bantam and higher Divisions, the Goaltender’s will supply their own equipment.

Terrace Minor Hockey will not maintain an inventory of various sized equipment for the older players, and will achieve budget savings. The Association will provide financial support to Bantam and older goaltenders to offset their significant cost of purchasing and replacing this equipment.

As long as goaltenders are registered and play for Terrace Minor Hockey, TMH will pay to the player $250 in October and $250 in January of each season. The player is free to use these funds, as they require, although this assistance is intended for goaltender equipment replacement as needed.
 

Travel Assistance Guidelines
Approved September 18, 1997

Terrace Minor Hockey will assist our teams traveling on a Minor Hockey over-night trip. Rep and House Teams are eligible for assistance.

Rep Teams
Since Rep Teams fund-raise and manage their expenditures, the Travel Assistance will be used to establish a Bank Account. Travel Assistance is available only for overnight trips; day trip expenses are not reimbursed.

Rep Team assistance is calculated as follows:
Coach @ $60 per night
Bus Driver @ $60 per night
Players @ $10 per player per night

Additional Team Officials or parents will not be claimed. Teams are encouraged to pay for Assistant Coaches and Manager’s expenses, subject to the availability of the Team’s funds. If parents drive, the Team may reimburse fuel expenses but cannot claim these expenses under Travel Assistance.

When Teams use the Bus, the Team will pay fuel costs from their Account.

House Teams
Since each House Team travels only occasionally; a Team Bank Account is not required.

House Team assistance is calculated as follows:
Coach $60 per night
Bus Driver $60 per night
Parents fuel costs If the parent is driving 2 or more players on the team, the fuel costs will be reimbursed at $.10 per km traveled.

Bus fuel expenses are paid by Terrace Minor Hockey.

Travel Expense Forms
Travel Assistance will only be provided when a Travel Expense Form is submitted through the House Division Head, or from the Rep Team Manager, to the TMH Treasurer.

Provincial Government Grants
Where teams are traveling extended distances; the Province may provide a Travel Grant to the Team. Terrace Minor Hockey may make application for a maximum of 10 trips per calendar year. The 2^nd Vice President will allot the Grant applications to each team. Each application will be made in Association’s name, and will be mailed to the Association’s address. A copy of the application will be provided to the Association’s Treasurer, at the time of application. Terrace Minor Hockey will advance funds to the team to the amount claimed in their Travel Grant Application.
 

Terrace Minor Hockey Awards
Approved February 17, 1999

Terrace Minor Hockey annually awards selected players, officials and volunteers for outstanding achievements and contributions to Terrace Minor Hockey. An Awards Committee will be chaired by the First and the Second Vice Presidents and will include the House Division Heads, and the Rep Team Coaches and Managers.

The selection of players for Terrace Minor Hockey Awards is an important decision to the players, team-mates and the Association. A fair evaluation of all nominees is essential so that the most deserving candidate is chosen, and the selections reflect the values that the Award represents.. All players in the Division or groups of Divisions noted, will be eligible for selection. Decisions will be by the majority of those selecting; the Committee Chair will vote only to break a tie.
Walter Degerness Memorial Trophy

• Awarded annually to the Most Improved Bantam House Player
• Selected by the Bantam Division Head and the First Vice President, with input from the Bantam House coaches

• Awarded annually to the team member of the Northern Winter Games Team who best exemplifies Honesty, Integrity, Skill and Dedication to his fellow team members, and to the game of hockey.
• Selected by the Awards Committee, and the Terrace Northern Winter Games Team Coaches

• Awarded annually to the Most Improved Midget House Player
• Selected by the Midget House Division Head and the First Vice President, with input from the Midget House coaches.

• Selected by the Second Vice President and two representatives from each Rep Team.

• One House player and one Rep Player from the Peewee and higher divisions will be selected.
• The selection of the house player will be by the Peewee and Higher Division Heads, with nominations from coaches in these Divisions, and the First Vice President
• The selection of the Rep Player will be by the Second Vice President, and two representatives of each Rep team.

• Awarded annually to a player in any Division who best exemplifies the three "D"s- "Dedication", "Desire" and "Discipline" but generally awarded to a player in Bantams and higher
• Selected by the First and Second Vice Presidents, the Peewee, Bantam and Midget Division heads, and one representative of each Rep Team

• Awarded annually to the most inspirational Rep Player
• Selected by the Second Vice President, and two representatives from each Rep team.

Awarded to the palyers on each TMH team for fairplay and sportsmanship.

Most Improved Player, Most Dedicated Player, Most Sportsmanlike player

• Selected by all coachers for their team

For outstanding and dedicated service to Terrace Minor Hockey

• The President’s Award is selected by the President.

To a TMH graduate player making the most valuable contribution to the development of hockey in Terrace.

• Selected by the Awards Committee

A $500 scholarship to a TMH player graduating from Caledonia High School, and going on to post-Secondary education. Awarded to for leadership, contribution to their team, and for academic achievements.

• Selected by the President, with input from the School

• A parent chosen by TMH Referee-in Chief, with input from the on-ice officials.

The Most Promising Referree Award will also include sponsorship to attend the BCAHA summer officiating School and reimbursement of the registration fee and $200 travel assistance

• Selected by the Referee-in-Chief, with input from the senoir referees

Annually presented to a TMH Coach for their dedication and inspiration to the sport of hockey.

• Selected by the Division Heads and the First and Second Vice-Presidents

Awared to the Coach who has contributed to coaching development

• Selected by Division Heads and the First and Second Vice-President’s

To the most inspirational coach in the Initiation & Novice Divisions

• Selected by the Initiation and Novice Divison Heads, and the First Vice President

Awarded annually to the most inspirational Atom Player

• Selected by the Atom Division Head and the First Vice President, with input from the Atom coaches

• Selected by the Atom Division Head and the First Vice President, with input from the Atom Coaches

• Selectec by the PeeWee Division Head the First Vice-President, with input from the Atom Coaches

Player Movement Policy
approved September 18, 1997

The Player Movement Policy sets out the criteria and procedures for guide assigning players to teams. This policy will be followed in all situations.

All players will be registered at the start of the season in Divisions according to their CHA age category. Players will be assigned to teams in their age Division and will play in that Division for the season. Terrace Minor Hockey follows this procedure to maintain the competitive strength of the Division, to ensure players play with other children of their own age, and as a risk management consideration.

All players will play in their CHA Age Division, except where players are moved to a lower or higher Division after an evaluation of their skills or skating ability indicates that the Division and the player would benefit most by moving to the other Division.

Player movement will only be considered after the player’s skills and situation have been evaluated by coaches in that age division and the higher or lower Division as the case may be, and by the respective Division Heads, and there is agreement that moving the player is in the best interests of the player and the Divisions.

Player Movement Procedures

• A parent can make a request to move their child by writing with reasons to the 1^st Vice President.
• The coaches and Division Heads, with the agreement of the parents, may initiate a review of the player’s skills.
• In most instances, the two Division Heads will reach a decision.
• In the event of a disagreement between the Division Heads or Coaches, the 1^st Vice President will conduct a review, and after discussion with the Coaches and Division Heads, will make a decision.
• That decision can be appealed in accordance with the TMH Appeal Procedure.

A player moved to a higher Division will play on a House Team in that Division and will not be eligible for the Rep Team in that Division.

A Rep Player may play as an affiliate player on the next higher Rep Team, as provided in CHA Bylaws. A Rep Player who has quit the Rep Team must play in the House Division of the next higher age group.

Rep Team Coaches may re-assign players to the House Division with the agreement of the Division Head. Coaches will not recruit House players to move to the Rep Team, unless they have the prior agreement of the Division Head. Players may be brought out to Rep evaluations or practice with the Division Head’s approval.

Players re-assigned to a Rep Team may play 5 games after October 30, with the agreement of the Division Head, after which they must stay with that Rep Team. Rep Teams may use affiliate players, carded players from the lower division, at a year-end Tournament, or a Provincial Championship in accordance with CHA Regulations, providing this is approved by the Second Vice President, and the lower Rep Team Coach concurs.

All players playing on a Rep Team in League or Tournament Games must be registered with CHA, and when they are re-assigned to the House Division, must be released.
 

Tournament Rules and Guidelines 
Approved February 17, 1999

Terrace Minor Hockey will host annual Tournaments in the Initiation, Novice, Atom, Peewee House, Bantam House and Bantam Rep Divisions. These Tournaments will be scheduled in June and booked as Special Events with the City.

Each Division will appoint a Tournament Chair and a Committee a minimum of 6 weeks prior to the Tournament date to organize their Tournament. The TMH Tournament Director will provide procedures for the Committee and act as an advisor, but should not become directly involved in Tournament Organization.

Tournament Sanctions

The TMH Secretary will ensure that Tournament Sanctions applications are made to BCAHA 6 weeks prior to the Tournament date. In accordance with BCAHA Policies, Tournament Sanctions applied for less than 30 days prior to the Tournament will be refused, and the Tournament will not be allowed to proceed. In addition, Terrace Minor Hockey would be liable for a penalty assessment from BCAHA. The Tournament Sanction must be posted in a conspicuous location in the Arena.
 

All sanction applications to BCAHA for TMH Tournaments, with the exception of the Bantam Rep Tournament, will be applied for as Jamborees. With the prior approval of the Tournament Chair, players in Jamborees can be placed on other teams and Jamborees can accommodate "loaning" of players to visiting teams, when those teams may be short players

Lower Division Teams Participating

An All Star Team from a lower Division, such as from the Atom Development Program, is permitted to play in a Tournament. In all House Tournaments, each Terrace Minor Hockey team in the Division will be included, and invitations to neighboring Associations will be made as equitably as possible. If the required number of teams are not committed within 2 weeks of the Tournament, a lower Division team can be included. Also, if a team cannot attend at the last moment, a lower Division team may participate.

Out-of-Town Tournaments

The House Division Head will send our House Teams to as many out-of-town tournaments as possible and will schedule each team so that all teams travel equally. Terrace Minor Hockey will provide Travel Assistance in accordance with the Travel Assistance Policy. Each team will receive Travel Assistance to two tournaments. If more than two Tournaments are proposed, the House Division Head must first receive the approval of the First Vice President, who will confirm whether TMH Travel Assistance funds are available.

Rep Teams will attend as many Tournaments as can be scheduled. Terrace Minor Hockey will pay the Tournament Fee for all Tournaments east to Prince George. TMH will pay the Fee for each Rep Team to travel to two Tournaments beyond Prince George, after which the Team will be responsible for the Fee. The Teams will receive support in accordance with the Travel Assistance Policy.

If the travel qualifies for Provincial Travel Grants, Terrace Minor Hockey will advance the Team the amount anticipated prior to the trip, and the Team will reimburse the Association when a Grant is received.

Year End Tournaments

Each Rep Team will attend either Provincial Championships, if they are the successful Zone winner, or they can attend a year-end tournament. TMH will pay the Tournament entry fee.

The Executive will determine annually whether B-or Specialty Teams will be approved for year-end travel to tournaments, such as travel to the Challenge Cup..

Tournament Schedules

The TMH Ice Coordinator will schedule the available ice times, and assist the Committee with game scheduling. The Ice Coordinator must be notified of any ice time not required so that other Divisions may make use of the time. A Tournament Schedule must be provided to the City to allow ice flood schedules.

Game Officials

The Referee Assignor will assign on-ice officials in conjunction with the Referee-in-Chief or senior officials, according to the Tournament Schedule The Referee Assignor will provide a list of Referees and Linesman to the BCHA District Referees Committee Member for his approval at least 2 weeks prior to the Tournament. Any last minute game schedule changes must communicated to the Referee Assignor.

Tournament Budget and Fund Raising

Tournament fees for visiting teams are set annually be the Executive, and are used to offset the cost of ice rental and referees.

Each Tournament Committee must prepare a budget for their Tournament. Terrace Minor Hockey will provide financial support for each Tournament, calculated at $12.50 per player. Tournament expenses over this amount must be raised by the Tournament Committee. Any extraordinary tournament fund-raising activities proposed by the Committee must be approved by the Executive to avoid conflict with other TMH fund-raising activities.

All bills from the Tournament must be collected by the Tournament Chair and submitted to the TMH Treasurer for payment, along with a Tournament Financial Statement within 7 days of the end of the Tournament.

Rules Committee

The Tournament Rules Committee will consist of the Tournament Chair, the TMH Referee-in-Chief , or delegate, and an experienced impartial member of the Association. A Coach or other team official participating in the Tournament should not be a member of the Rules Committee.

The Rules Committee will prepare Tournament Rules for inclusion in the Tournament Program, and to be posted in the Arena. These will be standardized by the Skeena Valley League annually, but can be modified with the agreement of the TMH Executive.

The Rules Committee is responsible for hearing complaints, for administering discipline in accordance with the Tournament Rules, and to resolve protests. The only protests that the Rules Committee can address are those dealing with Tournament organization and Tournament Rules, or decisions or conduct of an off-ice Official. In accordance with CHA Rules, a referee’s call cannot be subject to protest.

The Rules Committee will ensure that all players participating in the Tournament are eligible. Tournaments are sanctioned as a Recreational Tournament, as a CHA Carded Tournament, or as a Jamboree. CHA carded players may not participate in a Tournament on a House (non-carded) team. House players may not participate on a Rep Team. Over-age players may play on a House Team, if approved in advance by the Tournament Chair, and if their play does not incur unacceptable risk management. Over-age players may not play on a Rep Team in a Tournament. All players must be registered with the Association sending the participating team.
 
 

Appointed Executive Duties
 
Terrace Minor Hockey Division Heads are responsible for organizing and supervising the Association’s House Leagues. They provide the essential liaison between the Association and parents, players and coaches in the House Division. They ensure that House Division activities are in accordance with the Association’s Constitution, Bylaws and Policies, and those of BCAHA and CHA. The Division Heads are appointed and report to the First Vice President. Each Division Head has a seat on the Association’s Executive Committee. The Division Head’s main functions are:

Team Formation

With the Head Coach and First Vice President’s assistance, the Division Head selects coaches for each team in their Division. The Division Head will arrange with the Head Coach for Coaches to obtain the necessary training they require.

With the Division’s Coaches, the Division Heads establish a player evaluation system during the pre-season ice time, and supervise an objective evaluation of players in the Division. Using that evaluation, the Division Head supervises the assignment of players to teams and, after the teams are set, the appointment of coaches to each Team. The Division Head will ensure that each Team is balanced, and, if necessary, will initiate player movement to achieve balance amongst the Teams.

Equipment

With the Equipment Manager, the Division Head will distribute jerseys, goal equipment and other equipment to the Coaches. The Division Head will maintain lists of jersey numbers assigned to players, and at the end of the season, will ensure that full sets of laundered jersey’s are returned in good condition.

Discipline

The Division Head will monitor player, coach and volunteer discipline during House League play, and will try to resolve any discipline issues amongst the parties involved. Any issues, which the Division Head considers necessary to address to the Association’s Discipline Committee, will be dealt with as soon as possible. The Discipline Committee will involve the Division Head in its deliberations.

The Division Head will be the primary contact for parent’s to seek information and to register any complaints, so that the parents query can be resolved directly and as soon as possible, and so that the Coach is not burdened by unnecessary conflict. The Division Head will direct any issues where they need assistance to the Executive for resolution.

Game and Practice Schedules

Based upon the ice schedule provided by the Ice Coordinator, the Division Head will prepare an equitable schedule of practice and game times for the season. Only the Division Head will make changes to the schedule. The Division Head will allocate any additional ice that becomes available to the Division to teams.

The Division Head will submit a House Division Game Schedule to the Referee Assignor who will arrange for on-ice officials. Any schedule changes must be communicated to the Referee Assignor at least 1 week in advance. The Division Head will ensure that each Home Team Coach arranges for timekeepers for their games.

Through contacts with other Minor Hockey Associations, the Division Head will arrange out-of-town games for the Division to supplement their in-town schedule.

Out-of-town travel will be equitably allocated to each team, so that all players have an equal opportunity to travel. If players cannot travel on a particular trip, the Division Head will supervise the selection of alternate players to ensure that these players are fairly chosen.

The Division Head will supervise any speciality team or program in the Division such as the Atom Development Program, the Northern Winter Games Team(s) and any other B-Team or All-Star Team. The Division Head ensures that the evaluation of players for these opportunities is objective, the selection is fair, and that the team or program does not interfere or prevent players from participating on their House Teams. The coach’s selections will be by application, will be recommended by the Division Head, and decided by the Executive.

The Division Head will maintain League Standings, and will receive Game Scores each week from the winning team’s coach, and will fax or phone in league game and exhibition game scores to the Terrace media each week (Sunday).

At the end of the season, the Division Head will organize and supervise League Playoffs.

Travel

The Division Head will distribute information to parents about the Association’s Travel Assistance Policy, and if parents who drive wish to claim for fuel expenses, the Division Head will submit a Travel Expense Sheet to the Treasurer, and will ensure reimbursement to the parent.

Each House Division, except the Midget/Juvenile Division, hosts a scheduled Tournament in Terrace. The Division Head will form a Tournament Committee, and supervise it’s planning of the Tournament, in cooperation with the Association’s Tournament Director.

Player Movement

The Division Head will fairly and impartially address all parent’s written requests for their child to move either to a Division above or below or to another team in that Division. When the Division Heads agree, their decision will be conveyed to the parents in writing. If their decision does not resolve the parent’s request, the parent may appeal their decision through the TMH Appeal Procedure.

Risk Management

The Division Head is Terrace Minor Hockey’s most effective person to achieve good risk management amongst house players and coaches. The Division Head will advise Coaches on risk management issues, in cooperation with the Association’s Risk Manager. Each Division Head is encouraged to take the Hockey Trainer’s Safety Program Course. The Division Head will monitor risk management in the House Division to assure that hockey activities are as safe as possible for players, coaches and volunteers. All risk management issues will be reported to the TMH Risk Manager.

• All players will have the required properly fitting equipment. Working with the Coach and the parent, any player with unsafe equipment will not be allowed to play.
• The Division Head will ensure that they approve all travel by house teams, and, in inclement weather travel that a Team Official is appointed to determine if, and how, travel arrangements should occur.
• Ensure that all injuries are reported, and that Mutual Aid Injury Reports are completed, and submitted to the Registrar.

In mid season, the Division Head will circulate Terrace Minor Hockey Awards information to their Coaches. The Division Head will ensure that Coaches fairly evaluate and select players to receive Esso Medals for their team, and will seek the Coaches input into player selection for the Association Awards from that Division. The Division Head participates in the year-end Awards Committee, chaired by the First and Second Vice Presidents.
 

Atom Development Program

Terrace Minor Hockey will provide an Atom Development Program as part of the Association’s hockey skill development philosophy. This Program is intended to develop the better skilled Atom player’s skills through more advanced instruction, more sophisticated and higher paced practice drills, and by playing with players of similar abilities.

Terrace Minor Hockey is dedicated to hockey skill development through a strong House Division Program and through Rep Team competition and we will strive to provide all players, whether House or Rep Division, with the opportunity to develop their skills through equal ice time, constructive coaching and through recognition for their achievements.

It is the policy of Terrace Minor Hockey that the Atom Development Program will be planned and implemented as a skill development program first, and to provide "select team" competition only during the latter portion of the season, and only when those games do not interfere with the House Division schedule.

The Atom Development Program will not become an opportunity to form an Atom Rep Team.

The Atom Development Program will follow these guidelines:

Coach Selection:

Coaches will apply to the Atom Division Head, and will be selected by the Executive, to coach in the Atom Development Program based upon their commitment to the Program guidelines. Coaches are responsible for ensuring that the Atom Development Program follows Terrace Minor Hockey Bylaws and CHA and BCHA Bylaws and Policies.

Player Selection:

All players in the Atom Division will be evaluated using a fair and objective evaluation system, supervised by the Atom Division Head. The most skilled 25 players will be invited to participate in the Atom Development Program, and all selected players will have an equal opportunity to develop their skills within the Program.
Teams of players in the Program will be formed for specific exhibition games or tournaments, and all players will have an opportunity to participate.

All players in the Atom Division will be evaluated using a fair and objective evaluation system, supervised by the Atom Division Head. The most skilled 25 players will be invited to participate in the Atom Development Program, and all selected players will have an equal opportunity to develop their skills within the Program.
Teams of players in the Program will be formed for specific exhibition games or tournaments, and all players will have an opportunity to participate.

Ice time will be provided to the Atom Development Program, at times not in conflict with existing TMH needs. All ice time will be requested through the Atom Division Head, and scheduled by the TMH Ice Coordinator. All games will be scheduled through the Atom Division Head, and will not conflict with the player’s Atom Division Team schedule, unless approved by the Division Head.

Tournaments

When tournaments do not interfere with the Atom Division schedule, an Atom Development Team may participate, with the approval of the Atom Division Head. Tournament entry fees, travel and accommodation costs will be the responsibility of the parents. At end-season, participation in the Skeena Valley Tri-City League Atom Development Tournament will be supported, and reimbursement for costs will be as provided to House Teams in accordance with the TMH Travel Assistance policy.

Three Penalty Rule

Approved, March 15, 2000

Terrace Minor Hockey will implement a 3 penalty per game rule in the Novice, Atom, Peewee, Bantam and midget house divisions effective the beginning of the 2001 season. The purposes of this rule change are:

• To improve the qualities of play and focus on fun and enjoyment for all participants
• To reduce the pressure on the coaches with regard to disciplining individual players
• To eliminate "goon" behavior and poor sportsmanship
• To reduce the chances of injury through direct action or retaliation from such behavior

- A player receiving a game ejection with less than 10 minutes remaining in that game would not receive an additional game misconduct. Coaches are expected to discipline any player who, in their opinion, purposely incurred a penalty or penalties in order to receive a game ejection

-The ejected player is not allowed to return to the players bench area or verbally engage any of the game officials in an unsportsmanlike manner.

-It is the responsibility of the division head(s) to track game ejections incurred under this rule

-If a player receives more than 3 game ejections in a half season, his record would be forwarded by the division head to the discipline committee for review and possible further action. . A half season is defined as follows:

• 1^st half is from the beginning of the season to December 25^th
• 2^nd half is from Dec 26^th to the end of the season (including playoffs)

 
Acceptable Conduct Guidelines
 

All players, coaches and officials are reminded that they are to represent the City of Terrace and Terrace Minor Hockey with the highest standards of behavior at all times. This applies to games at home or when travelling. Certain standards of behavior are always expected.

Dress Code

• It is the responsibility of the Coach and Team management to set the dress standard for each team at the beginning of each season. Dress shirt, tie and clean pants are appropriate dress standards for any Rep or "B" team representing TMHA.

• Any player caught violating team or association rules while on the road may be subject to disciplinary procedures. These consequences may include loss of playing privileges, suspension or as an absolute last resort, being sent home at the parent’s expense. No coach will send an unsupervised minor home from a road trip unless the following steps are taken:

1. The coach will call the players’ parent(s) and discuss the situation with them. If the parent and coach deem it appropriate, the player will be sent home via the most direct means at the parents’ expense.
2. If the parents cannot be reached, the player will be accommodated at the discretion of the coach or manager. Any extra expenses incurred in doing this will be the responsibility of the parents or the player.
3. The 2^nd Vice president or President will be advised immediately of the situation. The coaching staff will submit a written report for submission to the discipline committee upon the teams’ return home.

• Practices are extremely important to all players. Players should not miss practices without the prior consent of the coaching staff. Playing privileges may be revoked for unjustified absences form practice. It is the player’s responsibility to contact the coaches prior to missing any practice. Habitual absence can result in a rep player being reassigned to the house division.

• Players are reminded that they have made a commitment to the hockey team. Any conflicts with other sports or activities should be planned and discussed with the coaching staff as far in advance as possible to prevent misunderstandings.

• Billeting is an effective way to control costs and promotes sportsmanship, but it is not mandatory. When staying in a hotel, the coach or manager must ensure that the players are on their best behavior at all times. Players are responsible for any damages to hotel or motel property that they are responsible for.

• Coaches are reminded that the highest standards must be maintained at all times. 100% care and control must be exercised over your players and coaching staff at all times. Leaving players both poorly supervised or unsupervised is a violation of the coaching code of conduct and may be referred to the discipline committee for review.

Representing Terrace and Terrace Minor Hockey is a privilege that must not be taken lightly. Proper behavior and attitude are essential at all times. Failure to follow these or other guidelines may result in disciplinary actions being taken against the offending person, persons or the entire team up to and including a loss of playing or travelling privileges.